Parts Management

Manage your parts, control margins and minimize on-shelf investment

  • Analyze parts performance by location, manufacturer and more. Compare metrics of a subset of parts against the supplier as a whole. The ability to track and analyze parts by subset gives you the power to correct your stocking logic within that subset to improve your parts performance.
  • Control margins by using pricing groups for customers and parts. Structure pricing by manufacturer or groups of parts to manage dealer list price. Apply pricing groups to an individual part, a group of parts, or by manufacturer. Pricing can apply to all or selected locations.
  • Drill to important information from the parts record: sales history, activity, customer pricing levels, notes, substitutions, parts on stock or work orders, pending invoices, or by location.
  • Reduce the need to run certain reports using ASPEN’S powerful selection screen for parts lookup. Selection criteria include virtually all fields on the parts record. Click on a part to drill down to an individual record or apply a mass update to a selected group of records to bypass maintaining parts individually. View, print, export, or add parts to your selected list right from this screen to save time maintaining your parts.
  • Improve fill and reduce freight with the ability to view on-hand quantity for all forward and back subs for all locations. View parts on orders for all locations, pending invoices, work orders and overflow bin to procure parts for an immediate customer need.
  • Never miss an opportunity to up-sell by associating core parts and related/additional parts or adding associated charges to a part such as a disposal fee, etc. Associated parts and charges appear on the invoice as suggested additional parts.
  • Effortlessly update on hand, physical cost and average cost adjustments to one part or a group of parts. Changes automatically create journal entries to keep the subsidiary ledgers in balance with the General Ledger. Easily search for previously run transactions and drill to the corresponding journal entry.
  • Up-to-the-minute parts information:  See when a part’s price was created, last modified, electronically updated, and the last time the part was physically counted.
  • Gain better inventory control and save time searching for related and equivalent parts. Assign parts types such as regular, core, or remanufactured. Designate obsolete, dormant and nonsalable parts.
  • Minimize on-shelf investment. Ensure that you are selling a part on the shelf with the ability to view all available subs. Create suggested orders by enterprise or by location. Create your own parts stocking philosophy which evaluates and re-classes parts when they are sold. Set alerts to notify you when your parameters are met. Easily procure parts from other locations. Match parts to promotional programs to achieve the best order discounts available. Set min/max, by sales history, season codes and minimum stocking levels on parts en masse or individually.
  • Speed up entering inventory into the system by tracking smaller, serialized units as a part of the option to enter the serial # at the point of sale.
  • Run a variety of system parts reports, including bin reports, inventory value, gross profit, parts sales, transactions and misc charges, which can be filtered by user-defined criteria and are drillable.
  • Streamline parts management. Manage parts orders and transfer between locations. Put parts on order on the fly right from invoicing screens or work orders, or load from a list. Receive parts from multiple orders with just a few mouse clicks, immediately updating the General Ledger. Inventory transfers are automatically updated to the General Ledger upon release. Received parts can be dropped onto the customer’s invoice or work order for billing with just a mouse click.
  • Reduce keystrokes.Import user-defined lists and EPC picklists into orders, invoices, returns, work orders and transactions. Export parts orders to an unlimited number of manufacturers with ASPEN’s generic export feature.